AEE West Exhibitor Toolkit

Step 1:      Review General Show Details and Deadlines

Show Dates & Hours

Weds, May 1 / 10:30am* - 4pm
Offsite Reception / 4pm - 6pm

Thur, May 2  / 10am* - 2pm

*exhibitor access at 8am

Show Location

Meydenbauer Center
Center Halls A & B
11100 NE 6th St
Bellevue, WA 98004

Exhibit Set-up & Dismantle Hours

Set up
Tues, April 30th / 8am - 5pm

Thu, May 2 / 2pm - 7pm

Important Deadlines

April 1, 2024
Hotel Deadline

April 8, 2024
Shepard Order Deadline (Furnishings)

April 28, 2024
Booth staff registration deadline
Mobile App Ad deadline (if applicable)

Shipping - Shepard Advance Warehouse Arrival Deadline
Shipping - First Day Onsite Delivers may arrive to the Center

Contact Us

[email protected]

[email protected]
770-447-5083 xt. 213

Step 2:      Review Logo and Listing

Your logo and description will appear here.  Please check that we have your logo listed and that it's correct.

Review your logo and listing

If you have any changes to your logo and listing, please submit them on the form below:

Edit your logo and listing (webform)

Step 3:      Staffing / Register Booth Staff and Book Hotels

Register your booth staff below

Register booth staff link to come

Step 4:      Order Services

Step 5:      Submit Ads


Mobile App Ad (comes with sponsorships and can be purchased separately) 

    • FORMAT: High-resolution PDF (press quality) with all fonts embedded or high resolution (300dpi at final ad size) jpg, png or eps files are preferred.
    • SUBMIT TO: Via email to Lauren Lake ([email protected]) or send a files via dropbox.

Step 6:      Social Media

Generate social media content to reach and engage your audience. Reach out to Laurie Beth Nix, AEE's Marketing Manager for tips on how to create and manage social media content.

Template Graphics

Booth Number & Logo

Download the graphic below for Facebook, LinkedIn/Instagram, and Instagram story.

Template Instructions

  1. Click one of the links above to make your graphic.
  2. Sign into Canva – it is free! It will prompt you to sign in or sign up. In order to edit the graphic, you must sign in.
  3. Place the booth number.
  4. Place your logo.
  5. In the right-hand corner, click Share.
  6. Under Share, click download.
  7. Once downloaded, you can use it for social media. Feel free to write your own detailed caption or use one of the caption provided

Social Media Captions

Having trouble writing your own caption? No problem! Here are a couple of options to get you started.


We are excited to be an exhibitor at the @AssociationOfEnergyEngineers West Energy Conference. Join us in Bellevue, WA to discuss energy management, efficiency, automation, data analytics, policy, supply, procurement, resiliency, sustainability, and more. Register:

#EnergyEfficiency #Sustainability #EnergyManagement #AEEWest


@AEE’s West Conference is happening May 1-2 in Bellevue, WA. Join the discussion on energy management, efficiency, sustainability, and more. Register: #EnergyTwitter #EnergyEfficiency

Other Hashtags to Use:

#EnergyEfficiency #CleanEnergy #IndustrialEnergy #Decarbonization #NetZero #EnergyPolicy #Renewables

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