Exhibitor and Sponsor FAQ's

Act Now and General Details

Where do I send my logo and description?

Review your description and logo here

If no listing or if you have updates, submit this form

How do I submit an abstract to speak on the conference program?

Programs are typically finalized 4 months prior to the event.  But reach out to [email protected] for more information.

When is exhibitor move-in?

Always 8am to 5pm the day prior to opening.  If you need more set-up time, please contact [email protected]. She will make arrangements if feasible with our decorator, the facility and security.

When is exhibitor move-out?

Always 2pm - 7pm on the final day of the expo

How do I promote my participation and invite customers?

Social media images and text are posted in the Exhibitor Toolkit

Lauren Lake will also send you customized materials from our partner platform Feathr.

Deadline Action Items

Are early discounts offered?

Yes, typically the best prices are offered 21-30 days before move in.  Refer to Exhibitor Toolkit for dates

Who do we order services through? links to come
  • Decorator: Shepard Online
  • Electrical: Onsite provider (link to come)
  • Internet
    • Smart City Order Online
    • Smart City Order Form (PDF)
  • Lead Retrieval
    • ATS Order Form (PDF)
    • ATS Order Online

Onsite Details

Can I attend networking and educational events outside the expo hall?

Yes, we encourage you to attend the following events to maximize your connections.  Refer to signage, the mobile app and/or the onsite guide for locations.

Opening Session Networking Coffee / Wednesday / 8:30 am

Opening Session / Wednesday / 9:00am - approx 10:30 am

Although this is part of the paid conference, we allow and encourage exhibitors to attend prior to the expo open.  CEU's are only provided for registered conference attendees.

Networking Reception / Wednesday / 4:00pm - 6:00pm

Typically held offsite at a restaurant (in the expo hall at AEE World)

Events we encourage you to attend INSIDE the expo hall include

Attendee luncheons (please pre-purchase tickets for a minimal fee when you register your booth staff so we can plan guarantees)

Exhibit Hall Forums

Speaking spots are first-come-first served.  Discuss with [email protected] when reserving your booth

How many conference registrations do I receive with my booth?

Each 10x10 space includes 1 (one) conference registration.  Register free conference delegates to come

How many booth staff can I register to work the booth?

Unlimited.  Each attendee gains access during exhibitor set up hours.  And events listed on this page. Please note, Lunches are not included.  Register staff to come