Where do I Order Booth Materials (Tables, Carpet, Chairs, etc)?

You will order through our general contractor, Shepard. You will receive a login email directly from Shepard to access their exhibitor portal, which will have all the information you need to place your order. If you have used Shepard for a previous event, make sure the correct show is selected, at the top right of the page.

Shepard ExhibitorPro Portal Login

Do I Have to Rent Carpet?

Floor covering is required for AEE Exhibits. The ballroom where the expo is held at Meydenbauer is already carpeted, so renting carpet for this event is not necessary. While this is a great option to balance your event budget, I would personally recommend renting the carpet to set your booth apart from the rest of the expo.

Where do we Ship our Booth Materials?

We totally understand the rising costs of expo participation and would like to protect your investment to the best of our ability. One way to do that is to recommend using the Shepard Advance Warehouse for your booth materials. This is the best way to ensure your materials are exactly where they should be, when they should be there. Using a 3rd party shipping company can be fine, but we have the most control over materials being shipped through Shepard's logistics. This goes for inbound and outbound shipping.

Shipping Addresses

Advanced Warehouse

Exhibiting Co. Name & Booth #
AEE West
c/o Shepard Exposition Services c/o TForce c/o Fern
12614 Interurban Ave S
Seattle, WA 98168

Warehouse hours: 8:00am - 3:00pm

Direct to Event Site Shipment

c/o Shepard Exposition Services
Exhibiting Co. Name & Booth #
AEE West
Meydenbauer Convention Center
11100 NE 6th St
Bellevue, WA 98004

Can I Just Bring My Exhibitor Materials with Me?

If you have a small load to bring in, you are more than welcome to hand carry your items inside the building. See the Onsite section below for detailed instructions for exhibitor parking. If you have heavy equipment, more than a single load to transport, or you will have difficulties bringing in the materials, I highly suggest using Shepard's material handling services. If you need to use the loading dock, that must be arranged with Shepard.

What is Lead Retrieval?

Lead Retrieval is a technology system utilized to capture attendee information, contained in the QR code on the attendees' badges. The QR code is scanned, allowing exhibitors to quickly and accurately collect contact details and other relevant data. This streamlines the process of gathering leads, making it easier for exhibitors to follow up with potential customers after the event.

Do I Really NEED Lead Retrieval?

We strongly recommend it! As an exhibitor, AEE utilizes this technology at every event, as it is helpful to remember exactly who you spoke with. You can make notes within the app, so you know exactly what you need to follow up with so your communications can be as specific as possible. MUCH more efficient than the old days of collecting business cards or making notes in a notebook.

Where do I Order Lead Retrieval?

You will order Lead Retrieval services directly through AEE. It will be invoiced through Map Your Show and instructions for implementation will follow. Please email rachel@aeecenter.org to order.
For AEE West, a lead retrieval order is $325 per 5 licenses (1 license per device used for scanning). We will not have devices to rent, so you will need to download the app on your own device with cell service and/or WiFi. As a reminder, Meydenbauer has free WiFi throughout, but sometimes in an expo hall, it is not super reliable 100% of the time. You can order your own WiFi through the Meydenbauer Center.

Which Lead Retrieval Service does AEE Use?

We will be using A2Z lead retrieval services, through our registration and event app provider Bizzabo. Here is more information on using A2Z lead retrieval.

Where do I Order Electric or Other Utilities?

Meydenbauer Center is the exclusive provider of all electrical and plumbing (air and water) services. You will order these services directly though the convention center.
Exhibitor Online Ordering - Meydenbauer Center
Exhibitor Manual and FAQ - Meydenbauer Center

Will I Need to Order Internet or will there be Free WiFi?

There is free WiFi throughout the convention center. If you will be using internet for a critical part of your exhibition, it is recommended to purchase dedicated upgraded internet service.

Where do I Order Internet?

You will order through the convention center's IT department.
Exhibitor Online Ordering - Meydenbauer Center

Where do I Order AV Services?

You will order AV services directly through Axis AV, Inc. You will submit this order form to john@axisav.net.
**Please note: Orders received after February 26, 2026 will incur a 20% surcharge.