Exhibitor and Sponsor FAQ's

Act Now and General Details

Where do I send my logo and description?

Review your description and logo here

If no listing or if you have updates, submit this form

How do I submit an abstract to speak on the conference program?

Programs are typically finalized 4 months prior to the event.  But reach out to Cameron@aeecenter.org for more information.

When is exhibitor move-in?

Always 8am to 5pm the day prior to opening.  If you need more set-up time, please contact Diane@aeecenter.org. She will make arrangements if feasible with our decorator, the facility and security.

When is exhibitor move-out?

Always 2pm - 7pm on the final day of the expo

Deadline Action Items

Are early discounts offered?

Yes, typically the best prices are offered 21-30 days before move in.  Refer to Exhibitor Manual for dates

Who do we order services through?
  • Decorator: Shepard ES (link to kit to come)
  • Electrical: Onsite provider (link to come)
  • Internet: Onsite provider (link to come)
  • Lead Retrieval: ATS Order Form

Onsite Details

Can I attend networking and educational events outside the expo hall?

Yes, we encourage you to attend the following events to maximize your connections.  Refer to signage, the mobile app and/or the onsite guide for locations.

Innovative Tech Breakfast
/ Wednesday / 7:30am - 8:30am

A free hot breakfast featuring presentations from exhibitors and sponsors

Speaking slots are available on the first-come-first-served basis and typically fill 6 months from the event.  Contact Diane@aeecenter.org for more details.

Opening Session Networking Coffee / Wednesday / 8:30 am

Opening Session / Wednesday / 9:00am - approx 10:30 am

Although this is part of the paid conference, we allow and encourage exhibitors to attend prior to the expo open.  CEU's are only provided for registered conference attendees.

Networking Reception / Wednesday / 4:00pm - 6:00pm

Typically held offsite at a restaurant (in the expo hall at AEE World)

Events we encourage you to attend INSIDE the expo hall include

Attendee luncheons (please pre-purchase tickets for a minimal fee when you register your booth staff so we can plan guarantees)

Exhibit Hall Forums

Speaking spots are first-come-first served.  Discuss with Diane@aeecenter.org when reserving your booth

How many conference registrations do I receive with my booth?

Each 10x10 space includes 1 (one) conference registration.  Register free conference delegates here

How many booth staff can I register to work the booth?

Unlimited.  Each attendee gains access during exhibitor set up hours.  And events listed on this page. Please note, Lunches are not included.  Register staff here.